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Student Publications Policies

I. General Guidelines
A. The staff agrees to respect the rules and regulations as established in the student handbook.
B. The staff shall report in an objective manner with the best interest of the school and community in mind.

II. Opinion Material Guidelines
A. Opinions expressed in an editorial, commentary or in opinion pieces do not necessarily reflect the viewpoints or official policies of the school administration.
B. All editorials (unsigned) represent a majority opinion of the Editorial Board. Members of the Editorial Board include all staff editors.
C. Signed editorials, columns, blogs, cartoons and reviews reflect the views of the author and not necessarily those of the Editorial Board.

III. Obituary Procedure 
A. In the event that a current student or staff member passes away during the course of the school year, the staff may include coverage of the death in the next publication.
B. The death may be reported as a combination news story and standard obituary and may be covered in the most appropriate space according to the timeliness of the publication.
C. The portrait of that individual will appear in the yearbook as it would under normal circumstances.
D. A memorial box will be placed in the index of the yearbook with only the name of the person and dates of birth and death.
E. The publications will maintain the dignity of the student or staff member by striving for accurate, fair coverage of the death.

IV. Prior Approval
A. Student publications policy does not allow sources to see stories before they are published.
1) Reporters are responsible for getting the information right.
2)  A reporter may check direct quotes or some information with sources if he chooses. However, allowing sources to read stories before publication is generally considered poor procedure because it allows sources to retract, rethink or revise their statements.
B. In some cases, the editors may agree to allow a source to see the story before it is published for the sake of ensuring accuracy.

V. Advertising Procedure
A. The publications reserve the right to refuse any ad. All ads need to be approved by the Editorial Board. Any ad deemed not appropriate by the board will not run.
B. The publications may choose to publish public service ads at the discretion of the editors.
C. The publications will print political ads which comply with federal, state and local campaign laws.
D. All advertising must meet the same guidelines as editorial content.
E. Acceptance of ads does not constitute an endorsement by the school, the staff as a whole or its individual members.
F. Students who appear in advertisements must sign a model release form acknowledging that they will accept no payment from the client and their appearance is one of support for the publication rather than the business or professional.

VI. Letters to the Editor/Commenting Procedure
A. Participation through letters to the editor by students, faculty and the community is encouraged.
B. Letters must be signed but names may be withheld upon request and with the approval of the Editorial Board.
C. Letters should be limited to 300 words. The staff  reserves the right to reject, edit or shorten letters.
D. Letters may be submitted in writing in Room 137A, or to any publications staff member or via email to thelancerfeed@gmail.com
E  Readers may also comment via the online site. Online comments require a name and verifiable email address.
F. The staff reserves the right to delete the contents of comments which it deems inappropriate.

VII. Reporting/Photography Procedure
A. Students interviewed for a story should be made aware beforehand by a student publications staff member that their name will be published and that the interview may be recorded.
B. Students involved in a school-sponsored event or public activity may be photographed for publication without explicit permission.
C. Reporters should make every effort to interview sources in person. The writer of a story should conduct all of his/her own interviews. If another reporter completes some interviews, he/she must be given credit.
D. All sources in stories should be named. Only the editors can decide to withhold a source’s name if privacy is necessary for the source.
E. Reporters should strive to have a minimum of three sources.
F. Staff members should use publications social media accounts for crowdsourcing but should not use social media to conduct interviews.

VIII. Social Media
A. Social media will be used to inform, promote the publications, to promote published content and to engage the community.
B. Information posted on social media platforms should be held to the same standard as all other reporting in terms of information gathering and fact checking.
C. The official student publications social media accounts should promotion events fairly and remain objective, reporting what is fact. Student publications staff members may choose to share content from other social media outlets if the content is relevant to their followers.
D. Information gained through social media channels should be verified through multiple channels or by confirming a source’s validity before passing it along on a social media account. In breaking news situations, extreme caution will be exercised and speculation will never be published. Staff members posting from these accounts should make every effort to have a school administrator as a source in a situation where a breaking news event pertains directly to the school.
E. Audience engagement through social media should be done in a professional manner.
F. Student Publications are only responsible for content which they create and post or share. They are not responsible for ads or other linked material.
G. Mistakes in coverage or content made on social media posts should be corrected as soon as possible and any deleted posts should be acknowledged and corrected as soon as possible. In the event that a personal post is inadvertently posted from a student publications account, it will be immediately deleted. It will be acknowledged if deemed necessary by the Editorial Board.

VIII.  Yearbook Portrait Policy
A. Students must have their portraits taken by the contracted school photographer to be in the portrait section(s) of the yearbook.
B. Underclassmen will have their portraits taken at school during registration/orientation.
C. Seniors will have individual sittings with the school-approved photographer.
D. By having portraits taken by only approved photographers, the staff can be assured of the highest quality and consistency of all portraits.
E. Student portraits will appear in the section of the yearbook consistent with the official classification as of the end of first semester. This information will be provided by the registrar.

IX. Yearbook Sales Policy
A. Any customer who does not wish to keep his/her book may obtain a refund provided the book is returned in the same condition in which it was distributed. Once returned, the book becomes the property of the staff and can be resold at the current cost.
B. Exchanges can be made for books with minor flaws if no writing has been done in the book. If a book has been written in, then no exchange can be made unless the adviser feels the flaw in the book is of major proportion.
C. It will be the responsibility of the buyer to provide proof of purchase if no record can be provided by the staff.
D. Books not claimed at the end of the first quarter of classes in the fall automatically become the property of the yearbook staff and can be sold at the current price. Refunds for unclaimed books will be available until the end of the first semester.

X. Photo/Video/Audio Use Policy
A. All pictures, video and audio and stories made by student journalists or professionals contracted by the publications staff are the property of the student publications staffs. Portrait photos taken by the contracted portraiture photographer are property of the school district and part of the student’s official record.
B. It will be at the staff’s discretion whether or not to release any or all of the photos/video/audio created.

XI. Names and Gender
A. Portraits will use the official school name as appears in school records unless given parental consent.
B. In candid photos and other photos, the staff will accommodate requests for a student’s preferred name or gender to be used in the publications and identify the student using the name used most commonly at school.

History of Image Editors

Publications Staff Awards